U.S. Pharmacopeial Convention Jobs

Job Information

The U.S. Pharmacopeial Convention (USP) Senior Executive, Procurement & Logistic in Hyderabad, India


Summary of the Position

This position involves procurement of goods, services and other commercial activities for USP India. The responsibilities include organizing purchase activities involving record of material receivables, supplier management and communication. Coordinate with vendors, service providers for order fulfillment process and its record keeping. Assist with Internal and third-party audit requirements and fulfilments. Invoice submission to Finance & Accounts for payment process. Generate periodic reports and MIS. Organize and maintain Procurement & Logistics documents as per SOP/ Audit compliance. The overall objective of the role is to provide goods and services on time to the user departments under the guidelines of budget allocations and target timelines for the site, while having enough controls and efficient practices in place.

Roles and Responsibilities


  • Procurement of Engineering Equipment’s, Maintenance Repairs and Operating material, Spares & Consumables, Electricals & Hardware material, Tools & Tackles, High Speed Diesel etc.,

  • Procurement of IT related Hardware and Software’s. Desktops and Laptops, Computer Peripherals etc.,

  • Personal Protective Equipment’s for lab staff, Nitrile Gloves, OHC Generic Medicines etc.,

  • Stationery and Housekeeping items for Administrative Department.

  • Gifting, Printing and Training requirements from Marketing, QA, HR and other departments.

  • Renewal of Annual Maintenance Contracts for Engineering, IT, Administrative and EHS/Safety equipment’s.

  • Procurement of Laboratory Chemicals, Columns, Glassware, Lab Consumables etc., from domestic and international market.

  • Execute end to end Requisition to Pay (RTP) process as per USP guidelines and SOP.

  • Close interaction with internal and external USP stakeholders, understand their needs/demands and fulfilment.

  • Identification of potential new source of vendors for required goods from domestic and overseas market towards vendor development.

  • Facilitate end users with budgetary quotations from domestic and overseas vendors on timely manner.

  • Strive to achieve maximum cost savings and beneficial terms through effective negotiation.

  • Expedite material deliveries through rigorous follow-ups with vendors / service providers on daily basis.

  • Creation of new vendor profile with necessary credentials in Oracle.

  • Prepare and submit periodic MIS and any other ad-hock reports.

  • Invoice submissions to Finance & Accounts, timely follow-up and ensure timely payment to vendors.

  • Organize and maintain Procurement documentation, records under USP’s Purchase SOP.

  • Support with audit requirements and fulfilments as per USP guidelines & Quality Management Systems.


  • Process customs duty payments and other bills applicable in Procurement & Logistics activities.

  • Liaising with Internal & External Stakeholders, Consultants, Customs House Agents towards Import Shipment clearances.

  • Comply with USP compliances of Export Import documentation for audits.

Basic Qualifications

Preferably an Engineering graduate or Any Graduate from a Recognized University/Institute with a proven experience of 06 to 09 years in Purchasing/SCM domain. The candidate must have working experience in Pharmaceutical/Life Sciences CRO, Drug Discovery units.

Preferred Qualifications

Post-Graduation in Material Management or Business Administration in SCM will be given an added weightage. Working in ERP environment (Oracle or SAP is must).

Supervisory Responsibilities


Job Category Purchasing

Job Type Full-Time