U.S. Pharmacopeial Convention Jobs

Job Information

The U.S. Pharmacopeial Convention (USP) Editorial Coordinator in Rockville, Maryland

Description

Summary of the Position

This is a hands-on non-supervisory position responsible for supporting the pipeline of editorial development work, facilitating team meetings and documentation, and ensuring data-driven quality processes and reporting. The incumbent in this role will communicate schedule and status updates for team workloads, ensure clear, up-to-date documentation for current processes, and support quality data analysis related to documentary standards. The Editorial Coordinator will report to the Manager, Editorial Development, and interface with Scientific Editors, Documentary Standard Scientists, Production Coordinators, Quality Assurance staff, and other internal USP business units and external vendors to ensure accurate and timely review and production of documentary standards. The Editorial Coordinator is also responsible for performing data collection validation and analysis to support editorial quality processes and reporting.

Roles and Responsibilities

Editorial Quality Data Validation & Analysis

• Performs data collection and validation on key quality metrics tracked by the Editorial team

• Supports data analysis and reporting activities, including creating and maintaining a centralized data repository, compiling periodic reports, and contributing to presentation materials as needed

• Contributes to the creative development of data visualizations to communicate trends and key metrics to stakeholders

Tracking/Schedules

• Maintain Editorial schedules and team calendars, communicate reminders as needed, and collect and report regular status updates

• Monitor Editorial team trackers and databases for key milestones and project handoffs (oversight of tracker templates and launching of trackers)

• Support Editorial staging tasks and workflow coordination for high-impact standards

• Coordinate and support cross-functional processes between Editorial and other groups/departments (e.g., graphics production)

Team Support & Documentation

• Support the coordination and facilitation of Editorial-related meetings, including SGT meetings, process refresher trainings, and quality presentations

• Coordinate and maintain Editorial work instruction and checklist updates in collaboration with SMEs and according to controlled form SOPs.

• Process system change requests with relevant technical counterparts

• Contribute to departmental proofreading tasks and provide occasional backup coverage as needed

Basic Qualifications

• Bachelor’s degree in relevant field. Four years of coordination experience in a publishing or research role considered in lieu of a degree.

• Minimum of 2 years coordinating or administrative experience.

Preferred Qualifications

• Previous scientific publishing, editorial, and/or research coordination experience strongly preferred

• Demonstrated experience and interest in data analysis and storytelling visualization using tools like Tableau, Microsoft Excel, PowerPoint, etc. strongly preferred

• Experience in process automation using enterprise tools like SharePoint, Microsoft PowerAutomate, etc.

• Proficient in virtual meeting coordination (Microsoft Teams and Cisco Webex preferred) with excellent attention to detail and organizational skills

• Demonstrated skill in coordinating multiple projects with varying deadlines, and a strong commitment to quality, impactful results

• Self-starter and creative thinker who can use high-level directions to solve problems and perform assignments strongly preferred

• Excellent written and verbal communications skills

• Ability and desire to collaborate with diverse colleagues and inclusive teams in a cooperative and friendly manner

Supervisory Responsibilities

None

Benefits

USP provides you with the benefits you need to protect yourself and your family today and tomorrow. From company-paid time off, comprehensive healthcare options to retirement savings, you can have peace of mind that your personal and financial wellbeing are protected.

COVID-19 Vaccination Policy (will apply to the selected candidate(s) hired:

As a condition of employment with the United States Pharmacopeial Convention's (USP) duty to provide and maintain a workplace free of known hazards, all employees and contingent staff hired after July 1st, 2021, must be fully present vaccinated unless a reasonable accommodation is approved. Your recruiter will advise accordingly.

About USP

The U.S. Pharmacopeial Convention (USP) USP is an independent scientific organization that collaborates with the world's top experts in health and science to develop quality standards for medicines, dietary supplements, and food ingredients. USP brings together more than 1,100 talented professionals across five global locations to deliver its mission to strengthen the supply of safe quality medicines and supplements worldwide. USP is proud to be an equal employment opportunity employer (EEOE) and affirmative action employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color, veteran status, sexual orientation, gender identity or any other protected class. We are committed to working with and providing reasonable accommodation to individuals with disabilities. USP does not accept unsolicited resumes from 3rd party recruitment agencies and is not responsible for fees from recruiters or other agencies except under specific written agreement with USP.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Job Category Publications

Job Type Full-Time

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