U.S. Pharmacopeial Convention Jobs

Description

Who is USP?

The U.S. Pharmacopeial Convention (USP) USP is an independent scientific organization that collaborates with the world's top experts in health and science to develop quality standards for medicines, dietary supplements, and food ingredients. USP's fundamental belief that Equity = Excellence manifests in our core value of Passion for Quality through our more than 1,100 talented professionals across five global locations to deliver the mission to strengthen the supply of safe, quality medicines and supplements worldwide.

How will YOU create impact here at USP?

The position's purpose should provide a high-level overview of why the position exists and briefly identify the most critical priorities of the position. This is an opportunity to highlight any features or duties of the role related explicitly to the Diversity, Equity, Inclusion & Belonging work of the Department.

• Supports people processes for our clients and is the point of contact for administrative questions and follow-up.

• Processes required paperwork for employee transfers, changes in job classification, salary increases, and other related employment matters.

• May assist with preparation of human resource reports such as attendance, new hire, and turnover reports.

• Provides program and data support for our Performance Assessment and Development (PA&D) and Talent Review processes.

• Provides administrative and project support on Human Resources Business Partner projects and initiatives.

• Works with HRIS team to generate and customize employee data reports as needed and based on requests. Provides analysis of employee data to support organizational programs. Provides expertise in presenting data in meaningful ways.

• Troubleshoot HRIS system issues pertaining to the PA&D process, including goal planning and reviews. Handles routine staff questions and issues related to the system and these activities.

• Leverages knowledge of HR and organizations policies to respond directly to inquiries and information requests from staff and managers.

• Provides representation from HR or HRBP team on cross-functional teams across the organization.

• Provides support for the STARS and Milestone recognition programs and serves as a point of contact for general program questions.

• Coordinates with the HRBPs to ensure clear, concise, and consistent staff messaging.

• Supports People Experience and Engagement teams on the coordination of employee events such as Promotion Day and Milestone Day celebrations.

• Coordinates events, lunches, and meetings in conjunction with HRBP programs and initiatives.

• Responsible for tracking purchase orders, processing invoices, monitoring budget, and reconciling Client charges for HRBP cost center.

• Submit HR invoices for processing.

• Set up and maintain HRBP department purchase orders.

• Assists with the Employee Exit process, ensuring data is collected and the process is followed.

• Conduct exit interviews with departing staff and analyzes reasons for turnover.

• Ability to maintain confidentiality and hold Confidential Information in strict confidence; will exercise a reasonable degree of care to prevent disclosure to others.

• Supports year-end compensation planning activities and compensation statement distribution process.

• Backs up HRBPs for general inquiries and resolves routine issues as needed.

• Maintain the STARS, separation, and performance inbox.

• Assists with other duties and special projects as assigned.

Who USP is Looking For?

The successful candidate will have a demonstrated understanding of our mission, commitment to excellence through inclusive and equitable behaviors and practices, ability to quickly build credibility with stakeholders, along with the following competencies and experience: Bachelor’s degree and 2 (two) years relevant experience in an administrative role. An equivalent combination of education and experience may be considered.

Additional Desired Preferences

• Intermediate proficiency of Microsoft Word, Excel, Outlook, Visio & PowerPoint.

• Experience with an HRIS, preferably UltiPro.

• Ability to learn new systems and processes quickly and effectively.

• Good organizational and communications skills (both oral and written).

• Experience in a fast-paced environment and the ability to stay on task and deliver work products on schedule.

• Ability to process and protect confidential information in a professional manner.

• Ability to prioritize and plan work activities, use time efficiently and adapt to changing priorities as needed.

• Ability to resolve problems in a timely manner and gather and analyze information skillfully.

• Ability to follow-up and follow through on assigned tasks and manage projects effectively.

• Basic understanding of various filing systems and methods of organizing documents and data.

Supervisory Responsibilities

None.

Benefits

USP provides you with the benefits you need to protect yourself and your family today and tomorrow. From company-paid time off, comprehensive healthcare options to retirement savings, you can have peace of mind that your personal and financial wellbeing is protected. COVID-19 Vaccination Policy (will apply to the selected candidate(s) hired): As a condition of employment with the United States Pharmacopeial Convention's (USP) duty to provide and maintain a workplace free of known hazards, all employees and contingent staff hired after July 1st, 2021, must be fully vaccinated unless a reasonable accommodation is approved. Your recruiter will advise accordingly.

USP is proud to be an equal employment opportunity employer (EEOE) and affirmative action employer. We are committed to creating an inclusive environment in all aspects of our work—from the standards we make to the partnerships and conversations we cultivate. An environment where every

employee feels fully empowered and valued irrespective of, but not limited to, personality, race, ethnicity, physical and mental abilities, education, religion, gender identity and expression, life experience, sexual orientation, country of origin, regional differences, work experience, and family status. We are committed to working with and providing reasonable accommodation to individuals with disabilities.

Note: USP does not accept unsolicited resumes from 3rd party recruitment agencies and is not responsible for fees from recruiters or other agencies except under specific written agreement with USP.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Job Category Administrative

Job Type Full-Time