The U.S. Pharmacopeial Convention (USP) Manager, Payroll in Rockville, Maryland
Summary of the Position
Manager, Payroll is key position responsible for directing, coordinating, and controlling payroll preparation, processing distribution, and recordation to general ledger. The Manager ensures global payroll expenses and taxes are paid correctly and timely. The incumbent is methodical and analytical in administering payroll duties, utilizing deep knowledge of regulations, and also supervises the payroll team and liaise with internal partners and external professionals to ensure payroll procedures are compliant, efficient, and current.
Roles and Responsibilities
Responsible for the management and timely completion of our US payrolls for approximately 1000 employees, as well as facilitates international payroll processing for expats and global payroll funding.
Maintain responsibility for reporting, auditing, and performing compliance duties, including reviewing discrepancy reports between the timekeeping and payroll systems to identify and resolve issues immediately.
Monitor, reassess, and implement payroll internal controls and execution of controls in accordance with policy.
Assist with quarterly and year-end processing and reconciliations.
Oversee internal payroll audits and support external regulatory financial audit, workers comp, and retirement plan audits.
Ensures compliance with all applicable state and federal wage and hour laws.
Keep abreast of advancements in payroll technology and operations. Implement operational efficiencies.
Maintain general ledger with regards to payroll transactions, including account reconciliations and journal entries.
Design and implement reporting and maintain statistics to support benchmarking.
Manage and resolve issues relating to payroll production, including ensuring staff inquiry resolution.
Supervises, coaches, and develops payroll staff.
Bachelor’s Degree in Accounting or related field required.
5 years of progressive payroll experience for mid-large sized global organization, including multi-state for a corporation.
3 years experience in managing staff.
In-depth knowledge and experience in payroll operations, including designing/analyzing processes and controls, planning improvements, driving changes, and managing priorities.
Demonstrated experience with domestic payroll and payroll tax compliance, multi-state payroll practices, and expatriate or shadow payrolls.
Experience with mid to large HCM, payroll and time/attendance systems, preferably UKG UltiPro and Kronos.
Proficiency in Microsoft Office suite (Excel, Word, Outlook, Teams)
Ability to maintain privacy and confidentiality.
8+ years of progressive payroll experience for mid-large sized global organization, including multi-state for a corporation.
Certified Payroll Professional (CPP) Certification preferred.
Knowledge of payroll accounting principles, practices, and procedures.
Experience with Oracle, UltiPro Payroll software, and UKG Kronos time/attendance systems preferred.
Prior experience with internal customer facing and payroll systems enhancements implementation, business intelligence report writing, and project management
Intermediate proficiency in Microsoft Excel, including but not limited to creation and maintenance of pivot tables; use of vlookup and if/then functions
Possession of excellent oral and written communication (verbal/written) skills
Exceptional decision making, analytical, critical thinking, problem solving, and organizational skills.
Ability to interact with all levels of the organization and external customers, exhibiting professionalism and business partnering
Strong leader and team player.
Attention to detail and accuracy.
Self-started with ability to handle multiple priorities in a fast-paced environment.
Results driven with demonstrated successful outcomes
Able to work flexible hours when needed to meet deadlines.
Able to work well within a global environment.
- Payroll Specialist
USP offers an impressive benefits package, including:
Generous paid time off – 15 paid holidays, 10 sick days and 15 vacation days per year to start
An annual 401(k) contribution, beginning after 1 year of service, of 10% of pay (base and bonus) every pay period that vests immediately
Comprehensive individual and family healthcare plans with affordable premiums and low annual deductibles.
The U.S. Pharmacopeial Convention (USP) USP is an independent scientific organization that collaborates with the world's top experts in health and science to develop quality standards for medicines, dietary supplements, and food ingredients. USP brings together more than 1,100 talented professionals across five global locations to deliver its mission to strengthen the supply of safe quality medicines and supplements worldwide.
USP is proud to be an equal employment opportunity employer (EEOE) and affirmative action employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color, veteran status, sexual orientation, gender identity or any other protected class. We are committed to working with and providing reasonable accommodation to individuals with disabilities.
USP does not accept unsolicited resumes from 3rd party recruitment agencies and is not responsible for fees from recruiters or other agencies except under specific written agreement with USP.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Job Category Accounting & Finance
Job Type Full-Time