The U.S. Pharmacopeial Convention (USP) Paralegal in Rockville, Maryland
Who is USP?
The U.S. Pharmacopeial Convention (USP) USP is an independent scientific organization that collaborates with the world's top experts in health and science to develop quality standards for medicines, dietary supplements, and food ingredients. USP's fundamental belief that Equity = Excellence manifests in our core value of Passion for Quality through our more than 1,100 talented professionals across five global locations to deliver the mission to strengthen the supply of safe, quality medicines and supplements worldwide.
Brief Job Overview
This is a non-supervisory individual contributor role that supports USP's Global Legal Affairs team. The main foci of this role are to (1) provide program management support, analysis, and guidance on immigration issues to internal stakeholders, (2) assist in the registration of USP corporate and PQM+ field offices, and (3) provide generalized paralegal services in support of the legal department.
The paralegal supports multiple workstreams and may be required to manage projects and/or situations with a high degree of complexity and engage team members to meet client needs and to improve the employee experience. This role provides clients with legal support for immigration and corporate registration matters as well as working independently to perform traditional paralegal duties and optimize various programs housed within the Global Legal Affairs department.
How will YOU create impact here at USP?
This role will involve the application of immigration and program knowledge to manage end-to- end processes, provide coverage and expertise on complex immigration issues, deliver analysis and recommendations based on data, design solutions, and communicate with key business stakeholders. Under the direction of the Senior Counsel, the incumbent will provide outstanding customer service back to internal colleagues and employees. Both domestically and internationally, the individual in this role will:
Serve as USP's Immigration Program's primary legal point of contact for employees and hiring managers. Provides partnership, education, and support to candidates and recruiters by partnering with internal and external legal counsel to determine, commence, and navigate appropriate sponsorship path and work authorization.
Maintain and be responsible for list of all current and potential immigration program participants, including proactive tracking of all submissions, timelines, and due dates; monitoring status; initiating renewals; and communicating with employee, legal counsel, and manager.
Create and deliver communications to aid in the understanding of complex U.S. immigration concepts for business and Talent stakeholders.
Manage all documentation to support NIV and IV-related audits.
Maintain a working knowledge of immigration regulations and international travel restrictions.
Corporate Secretarial Support
Support the organization's registrations efforts for its family of entities both within the United States and overseas, including existing and new registrations.
Under the direction of the V.P., Deputy General Counsel, oversee onboarding of newly acquired subsidiaries.
Manage signature and document requests submitted to persons residing in the corporate headquarters.
Maintain corporate structure documents and serve as the primary point of contact for corporate filings, domestic and international.
Other paralegal duties, including research, as assigned.
Who USP is Looking For?
Bachelor’s degree 1-year law-related experience under licensed attorney; or P.L. certificate from ABA-approved program.
Minimum 2 years’ experience working on global legal issues within the last 3 years.
Minimum 1-year corporate registration experience.
Minimum 2 years handling U.S. corporate immigration cases (H1B, L, F, TN, and G.C.).
Working capabilities in Microsoft applications.
Additional Desired Preferences
High sense of urgency and ability to respond quickly to internal customer inquiries.
Excellent customer service skills, in addition to organization, time management, communication, and problem-solving skills.
Demonstrated ability to be detail-oriented and accurate, set proprieties appropriately and work on multiple tasks in a fast-paced environment.
Strong verbal, written, and interpersonal communication skills and the ability to communicate effectively with internal and external stakeholders at all levels.
Flexible, agile, and able to team and collaborate in a virtual environment.
USP provides you with the benefits you need to protect yourself and your family today and tomorrow. From company-paid time off, comprehensive healthcare options to retirement savings, you can have peace of mind that your personal and financial wellbeing is protected.
COVID-19 Vaccination Policy (will apply to the selected candidate(s) hired):
As a condition of employment with the United States Pharmacopeial Convention's (USP) duty to provide and maintain a workplace free of known hazards, all employees and contingent staff hired after July 1st, 2021, must be fully vaccinated unless a reasonable accommodation is approved. Your recruiter will advise accordingly.
USP is proud to be an equal employment opportunity employer (EEOE) and affirmative action employer. We are committed to creating an inclusive environment in all aspects of our work—from the standards we make to the partnerships and conversations we cultivate. An environment where every employee feels fully empowered and valued irrespective of, but not limited to, personality, race, ethnicity, physical and mental abilities, education, religion, gender identity and expression, life experience, sexual orientation, country of origin, regional differences, work experience, and family status. We are committed to working with and providing reasonable accommodation to individuals with disabilities.
Note: USP does not accept unsolicited resumes from 3rd party recruitment agencies and is not responsible for fees from recruiters or other agencies except under specific written agreement with USP.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Job Category Accounting & Finance
Job Type Part-Time