The U.S. Pharmacopeial Convention (USP) Program Associate PQM+ in Rockville, Maryland
The Program Associate for the Promoting the Quality of Medicines Plus (PQM+) Program is a non-supervisory position that contributes to PQM+’s successful implementation, by providing overall program management support to PQM+ Core Portfolios for neglected tropical diseases, maternal and child health, cross bureau, cross bureau covid and Asia regional. The Program Coordinator will assist the Senior Manager and Program Manager in project planning, execution, and control.
Roles and Responsibilities
Assists the core program management team in implementing division-wide and program management tools and templates for all portfolios.
Proactively anticipates, identifies, and facilitates resolution of potential project issues relating to delays in PQM+ activities/obligations, budget, and timelines, by collaborating with the internal and external teams.
Supports partner engagement efforts for sub awards, fixed rate agreements and other contract types aligning with USP’s standard operating procedures and policies, and working with cross functional teams including legal, contracts, and finance teams to finalize and execute contracts.
Supports procurement of goods and services and ensures all procurements follow USAID rules and regulations and USP policies, consistent with budget allocation, and properly reflect PQM+/USAID interests. Works to coordinate the procurement process throughout the procurement cycle from request through to delivery and payments.
Assists in tracking sub-recipient technical deliverables and budgets; reviews financial submissions and deliverable schedules, to include proactive follow-up with sub-recipient; tracks program budget and facilitates budget revisions for sub-recipients, as necessary.
Assesses key program information and data for input into appropriate PQM+ monitoring, evaluation, and learning (MEL) tool; facilitates consistent transfer of program results; serves as a focal point for MEL platform.
Coordinates and ensures that all travel, consultant, procurement, and deliverables trackers are up to date.
Ensures consistent document management to include proper filing, archival, and storage of program documentation and files according to USP and donor policies.
Assists in organizing and facilitating regular meetings with the donor and tracking action items that arise during these meetings.
Other program related duties as assigned
- Bachelor’s degree in relevant field required and a minimum of 3 years’ experience with program management support and administration for global health programs or pharmaceutical programs;or an equivalent combination of training and experience.
Knowledge, Skills and Abilities
Excellent interpersonal and organizational skills with attention to detail
Demonstrates effective time management and prioritization skills
Ability to work independently as well as part of a team
Excellent critical thinking and problem-solving skills
Excellent verbal and written communication skills
Good presentation and reporting skills
Comfortable working with internal and external professionals
Demonstrated ability to support implementation of multiple projects in a timely manner
Advanced computer competence (MS Office programs, MS Project or similar)
Awareness of the role of pharmaceutical management in Global Health is beneficial
The following COVID-19 provisions will apply to selected candidate(s) hired:
As a condition of employment with United States Pharmacopeial Convention’s (USP) duty to provide and maintain a workplace that is free of known hazards, all employees and contingent staff hired after July 1 st , 2021 are required to be fully vaccinated unless a reasonable accommodation is approved. Your recruiter will advise accordingly.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Job Category Administrative
Job Type Full-Time