U.S. Pharmacopeial Convention Jobs

Job Information

The U.S. Pharmacopeial Convention (USP) Program Associate in Rockville, Maryland


Summary of the Position

The Program Associate for the Promoting the Quality of Medicines Plus (PQM+), Health Elements portfolio is a non-supervisory position that contributes to the successful planning, implementation, and program management of the centrally funded Health Elements portfolio. Working closely with the Director, Health Elements, the Program Associate will support core Maternal and Child Health (MCH), Cross Bureau, and Neglected Tropical Diseases (NTD) implementation of workplan activities. The Program Associate will also support the Director, Health Elements in tracking and reporting on country funded malaria initiatives as well as helping country funded portfolios align their malaria work and messaging with PMI strategic priorities.

Roles and Responsibilities

  • Carries out research in support of implementation of MCH workplan activities as well as Cross Bureau and NTD workplans as necessary

  • Tracks key country funded malaria initiatives to support the development of malaria communication and reporting materials for PMI

  • Supports data analysis and validation activities related to MCH workplan

  • Supports Health Elements quarterly reporting and workplan updates

  • Supports development of program management tools and templates for the Health Elements portfolio

  • Proactively anticipates, identifies, and facilitates resolution of potential project issues relating to delays in PQM+ activities/obligations, budget, and timelines, by collaborating with the internal and external teams.

  • Supports partner engagement efforts for sub awards, fixed rate agreements and other contract types aligning with USP’s standard operating procedures and policies, and working with cross functional teams including legal, contracts, and finance teams to finalize and execute contracts.

  • Supports procurement of goods and services and ensures all procurements follow USAID rules and regulations and USP policies, consistent with budget allocation, and properly reflect PQM+/USAID interests. Works to coordinate the procurement process throughout the procurement cycle from request through to delivery and payments.

  • Assists in tracking sub-recipient technical deliverables and budgets; reviews financial submissions and deliverable schedules, to include proactive follow-up with sub-recipient; tracks program budget and facilitates budget revisions for sub-recipients, as necessary.

  • Assesses key program information and data for input into appropriate PQM+ monitoring, evaluation, and learning (MEL) tool; facilitates consistent transfer of program results; serves as a focal point for MEL platform.

  • Coordinates and ensures that all travel, consultant, procurement, and deliverables trackers are up to date.

  • Ensures consistent document management to include proper filing, archival, and storage of program documentation and files according to USP and donor policies.

  • Assists in organizing and facilitating regular meetings with the donor and tracking action items that arise during these meetings.

  • Other program related duties as assigned.

Basic Qualifications

  • Bachelor’s degree in relevant field required and a minimum of 3 years’ experience with program management and administration for global health programs or pharmaceutical programs; or an equivalent combination of training and experience.

Preferred Qualifications

  • Excellent interpersonal and organizational skills with attention to detail

  • Demonstrates effective time management and prioritization skills

  • Ability to work independently as well as part of a team

  • Excellent critical thinking and problem-solving skills

  • Excellent verbal and written communication skills

  • Good presentation and reporting skills

  • Comfortable working with internal and external professionals

  • Demonstrated ability to support implementation of multiple projects in a timely manner

  • Advanced computer competence (MS Office programs, MS Project or similar)

  • Awareness of and interest in the role of pharmaceutical management in Global Health is beneficial

  • Awareness of and interest in Maternal and Child Health and Neglected Tropical Disease programming is beneficial

  • Awareness of and interest in malaria and PMI programming is beneficial

  • Awareness of Strategic Behavior Change Communication (SBCC) strategies is beneficial

  • Familiarity with and interest in implementation of global health activities is beneficial

Supervisory Responsibilities



USP provides you with the benefits you need to protect yourself and your family today and tomorrow. From company-paid time off, comprehensive healthcare options to retirement savings, you can have peace of mind that your personal and financial wellbeing are protected.

COVID-19 Vaccination Policy (will apply to the selected candidate(s) hired:

As a condition of employment with the United States Pharmacopeial Convention's (USP) duty to provide and maintain a workplace free of known hazards, all employees and contingent staff hired after July 1st, 2021, must be fully present vaccinated unless a reasonable accommodation is approved. Your recruiter will advise accordingly.

About USP

The U.S. Pharmacopeial Convention (USP) USP is an independent scientific organization that collaborates with the world's top experts in health and science to develop quality standards for medicines, dietary supplements, and food ingredients. USP brings together more than 1,100 talented professionals across five global locations to deliver its mission to strengthen the supply of safe quality medicines and supplements worldwide. USP is proud to be an equal employment opportunity employer (EEOE) and affirmative action employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color, veteran status, sexual orientation, gender identity or any other protected class. We are committed to working with and providing reasonable accommodation to individuals with disabilities. USP does not accept unsolicited resumes from 3rd party recruitment agencies and is not responsible for fees from recruiters or other agencies except under specific written agreement with USP.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Job Category Professional Programs

Job Type Full-Time