The U.S. Pharmacopeial Convention (USP) Program Coordinator in Rockville, Maryland
The Program Coordinator for the Promoting the Quality of Medicines Plus (PQM+) Program is a non-supervisory position that contributes to PQM+’s successful implementation, by providing overall program management support to PQM+ Central Asia and Core TB portfolios. The Program Coordinator will assist Director, Health Elements and Program Manager in implementation of the corresponding PQM+ projects, including contribution to development of the annual workplans, tracking and reporting the progress of PQM+ program activities according to approved work plans, facilitating procurement good and services, contributing to development of key program reports to ensure timely and high-quality reporting to USAID.
Roles and Responsibilities
Assists the Director, Health Elements and Program Manager in developing annual work plans and budgets, to include drafting implementation plans, facilitating progress of and contributing to PQM+ country-level activities to ensure timely execution of project deliverables as defined in annual work plans.
Proactively anticipates, identifies, and facilitates resolution of potential project issues relating to delays in PQM+ activities/obligations, budget and timelines, by collaborating with the key stakeholders.
Provides support in drafting/editing of program documentation, including assessments, surveys, reports (trip, quarterly, and annual reports), communications materials, briefing materials, and presentations for conferences, trainings, or workshops.
Drafts procurement packages (consultants, sub-recipients, goods, and services) and ensures all procurement is in compliance with USAID rules and regulations and USP policies, consistent with budget allocation, and properly reflect PQM+/USAID interests. Works to coordinate the procurement process throughout the procurement cycle from request through to purchase.
Assist in monitoring sub-recipient technical deliverables and budgets; reviews financial submissions and deliverable schedules, to include proactive follow-up with sub-recipient; tracks program budget and facilitates budget revisions for sub-recipients, as necessary.
Assesses key program information and data for input into appropriate PQM+ M&E tools and facilitate consistent transfer of program results; serves as a focal point for implementation of new M&E platform.
Coordinates and ensures that all travel, procurement, and deliverables trackers are up to date
Ensures consistent document management to include proper filing, archival, and storage of program documentation and files according to USP and donor policies.
Assists in organizing and facilitating regular meetings with the donor and tracking action items that arise during these meetings.
Other program related duties as assigned.
- Bachelor’s degree in relevant field required and a minimum of 3 years experience with program management support and administration for global health programs or large-scale, international development assistance programs; or an equivalent combination of training and experience.
Excellent interpersonal and organizational skills with attention to detail
Demonstrates effective time management and prioritization skills
Ability to work independently as well as part of a team
Excellent critical thinking and problem-solving skills
Excellent verbal and written communication skills
Excellent presentation and reporting skills
Comfortable working with internal and external professionals
Demonstrated ability to support implementation of multiple projects in a timely manner
Advanced computer competence (MS Office programs, MS Project or similar)
Prior USAID experience in global health programming and knowledge of USAID rules and regulations preferred
Awareness of the role of pharmaceutical management in Global Health is beneficial
Proficiency in Russian is beneficial
Ability to travel as needed
USP offers an impressive benefits package, including:
Generous paid time off – 15 paid holidays, 10 sick days and 15 vacation days per year to start
An annual 401(k) contribution, beginning after 1 year of service, of 10% of pay (base and bonus) every pay period that vests immediately
Comprehensive individual and family healthcare plans with affordable premiums and low annual deductibles.
The U.S. Pharmacopeial Convention (USP) USP is an independent scientific organization that collaborates with the world's top experts in health and science to develop quality standards for medicines, dietary supplements, and food ingredients. USP brings together more than 1,100 talented professionals across five global locations to deliver its mission to strengthen the supply of safe quality medicines and supplements worldwide.
USP is proud to be an equal employment opportunity employer (EEOE) and affirmative action employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color, veteran status, sexual orientation, gender identity or any other protected class. We are committed to working with and providing reasonable accommodation to individuals with disabilities.
USP does not accept unsolicited resumes from 3rd party recruitment agencies and is not responsible for fees from recruiters or other agencies except under specific written agreement with USP.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Job Category Administrative
Job Type Full-Time