The U.S. Pharmacopeial Convention (USP) Program Specialist in Rockville, Maryland
Global Public Health
The Program Specialist for the USAID-funded Promoting the Quality of Medicines Plus (PQM+) program provides cross-cutting and cross-functional support to the PQM+ Program Director and Leadership Team to ensure adequate coordination and responsiveness to USAID. The Program Specialist will focus on day-to-day project management responsibilities and meet routine and ad hoc program support needs as required. S(He) leads efforts for the development of the Program Guidance document as its use for staff orientation and continuous training. The Program Specialist works closely with the PQM+ Leadership Team to plan and execute cross-cutting initiatives and ensure timely submission of donor reports. The Program Specialist will coordinate across different teams and ensure the success of crosscutting, program-wide objectives.
Roles and Responsibilities
Oversees the smooth functioning of matrix teams, ensuring well-functioning PQM+ leadership and management teams. Ensure effective communications and seamless flow of information to reach the global PQM+ staff;
Leads the roll-out of program management tools for HQ and field office staff to ensure more effective program implementation;
Facilitates the development, monitoring, and analysis of program-wide performance metrics to inform PQM+ management action and continuous improvement of PQM+ program implementation;
Develops and maintain PQM+ Program Guidance document and facilitate its use for achieving programmatic excellence. In collaboration with MEL Director, ensure that program deliverables are accounted for, documented and reported, and are made available for quarterly review meetings and for program evaluation and closeout;
Oversees the planning and logistics for the annual work planning retreat meetings and global program events;
Leads the development of activities to ensure that PQM+ meets contractual requirement for timely submission of Annual Activity Work Plan by August 31 st every year;
Serves as focal person for the organization and coordination of the PQM+ quarterly review meetings and annual retreats. Provide support for timely submission of PQM+ quarterly/annual reports;
Provides support for the smooth functioning of the PQM+ leadership and management teams, ensuring effective communication and seamless flow of information in a timely fashion; follow-up on management decisions and brings open items to closure. Provides direct support to the Program Director in facilitating cross-cutting PQM+ projects, including those that involve USAID and other external stakeholders;
Supports the Deputy Program Director to monitor work plan progress, review implementation plans, and deliverable execution and portfolio review meetings;
Regularly liaise with PQM+ KM and Communications staff to ensure timely submission of reports and communication materials to USAID.
Ensures good records management, according to USP and donor policies.
Performs other duties as assigned.
Master’s degree in Public Health or another relevant field required or an equivalent combination of training and experience.
Knowledge of USAID policies and procedures and prior work experience on USAID-funded programs
Minimum of Five (5) years’ experience in project management or program management specialist position in global health programs or large-scale, international development assistance programs
Strong written and oral communication skills
Ability to travel at least 20% of the time.
Master’s Degree in Public Health
Minimum of one (1) year hands-on experience supporting development assistance programs in pharmaceutical quality assurance systems strengthening.
Articulate and professional and able to communicate effectively with key external stakeholders and staff
Excellent interpersonal and organizational skills with attention to detail
Demonstrates effective time management, calendaring, and prioritization skills
Demonstrated ability in supporting matrix team and cross functional teams to achieve their objectives
Demonstrated ability to support implementation of multiple projects in a timely manner, including support to development and monitoring of budgets
Demonstrated skills in program support including meeting management and following up on tasks and action items
Fluency in English, and excellent written and verbal communication skills.
Professional and able to communicate effectively with colleagues and key external stakeholders.
Excellent interpersonal and organizational skills with strong attention to detail.
Ability to demonstrate the highest degree of ethics and integrity.
Ability to work in cross-cultural settings
USP offers an impressive benefits package , including:
Generous paid time off – 13 paid holidays, 10 sick days and 15 vacation days per year to start
An annual 401(k) contribution, beginning after 1 year of service, of 10% of pay (base and bonus) every pay period that vests immediately
Comprehensive individual and family healthcare plans with affordable premiums and low annual deductibles ($250/individual or $500/family)
The U.S. Pharmacopeial Convention (USP) is a scientific nonprofit organization that sets standards for the identity, strength, quality, and purity of medicines, food ingredients, and dietary supplements manufactured, distributed and consumed worldwide. USP’s drug standards are enforceable in the United States by the Food and Drug Administration, and these standards are used in more than 140 countries.
Being a part of USP means belonging to a diverse culture made up of more than 1,000 talented professionals working together at five international locations. We share our expertise in science, IT, human resources, quality assurance, communications, administrative management, and more...all to support an overall mission dedicated to making a difference by providing standards and programs that help improve the quality of medicines, dietary supplements, and foods worldwide.
USP is proud to be an equal employment opportunity employer (EEOE) and affirmative action employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color, veteran status, sexual orientation, gender identity or any other protected class. We are committed to working with and providing reasonable accommodation to individuals with disabilities.
USP does not accept unsolicited resumes from 3rd party recruitment agencies and is not responsible for fees from recruiters or other agencies except under specific written agreement with USP.
Job Category Global Public Health