U.S. Pharmacopeial Convention Jobs

Job Information

The U.S. Pharmacopeial Convention (USP) Senior Contracts & Grant Manager in Rockville, Maryland


Summary of the Position

The Senior Contracts and Grants Manager is responsible for day-to-day management and administration of awarded contracts and grants in the Global Health and Manufacturing Services (GHMS) Division and will serve as the main point of contact with all donors on matters related to contract administration and/or compliance. S/he will provide technical assistance and guidance to program staff on interpretation of donor regulations and award requirements and uses sound judgment in mitigating risk and informing management when compliance risks arise. The Senior Contracts and Grants Manager will also oversee and/or manage the day-to-day full subaward/subcontract lifecycle from pre-award to close-out based on donor rules and regulations and USP policies and procedures.

Roles and Responsibilities

  • Manage full life cycle of all award/contract administration in close collaboration with GHMS program staff and other USP departments, such as USP Legal and Global Finance to include: negotiating all contracts/agreements, as requested; coordinating other contractual and financial matters to ensure all obligations and reporting requirements are met in accordance with all applicable donor rules and regulations and award terms and conditions; managing contract close out; and responding to donor inquiries.

  • Serves as USP’s main point of contact with all donors on matters related to contract administration and/or compliance and leads on drafting and submitting prior approval requests to the donor.

  • Serves as primary liaison with USP departments, including but not limited to USP Global Finance, Procurement, Global Quality & Compliance, and Legal to ensure contract compliance coordination between departments.

  • Keeps abreast of, interprets, and provides guidance and advice on donor regulations and policies through resource sites, publications and information sessions/workshops, and provides training and/or refresher sessions on pertinent topics to GHMS staff and other partners, as needed to include drafting of internal resources, such as job aids.

  • Serves as subject matter expert and business process owner for subaward/subcontracting manual/procedures to include training program staff and identifying and implementing process improvements, as applicable.

  • Oversees and/or manages subaward/subcontract cycle from pre-award, post-award management and monitoring, to close out based on donor rules and regulations and USP policies and procedures.

  • Oversees and/or completes the drafting of solicitation document (e.g. RFP, RFA, etc.), selection process during the proposal evaluation, negotiation with the awardees, drafting and finalization of subaward/subcontract document

  • Ensures subawardees comply with terms and conditions of the awarding instrument in close coordination with program staff by maintaining compliance tracking systems

  • Responds to and advises on issues that arise during the subaward/subcontract implementation, including but not limited to financial reporting, issuing modifications, oversight of compliance with terms and conditions and resolution of disputes, and resolving audit findings (financial and/or general performance).

  • Implements necessary fixes and/or improvements to ensure compliance

  • Leads and/or supports efforts with other USP departments to ensure award compliance tools and contract related templates meet donor regulations; conducts training to relevant staff, as needed.

  • Contributes to internal compliance reviews/audits as directed by USP management as well as supports external programmatic or financial audits.

  • Supports new business development opportunities to include clarifying donor-requirements in solicitations (including USG contracts and cooperative agreements) and conducting final compliance review of proposals to ensure alignment with donor requirements and USP standards.

Basic Qualifications

  • Bachelor’s degree in relevant field with equivalent combination of education and experience

  • Eight (8) years demonstrated experience in contracts and grants administration

Skills Sought

  • Demonstrated knowledge of US Government contracting instruments (e.g. contracts, cooperative agreements, etc.) of large-scale, international development assistance programs

  • Strong demonstrated knowledge of US Government regulations (FAR, CFR, etc.) with a specific emphasis on USAID (AIDAR, ADS, etc.) and ability to engage with USAID on award and contract-related matters.

  • Demonstrated ability to interpret regulations and implement actions accordingly

  • Ability to travel internationally up to 20% a year

Preferred Qualifications

  • Bilateral, Multilateral, and Foundation donor experience preferred and knowledge of agency guidance and practice, and industry “best practices” for compliance and compliance tracking systems

  • Management skills requiring ability to interface and build strong working relationships with technical and operational business functions and staff

  • Strong communications skills both written and oral

  • Demonstrated experience conducting training and capacity building on range of donor compliance topics

  • Ability to work in multi-disciplinary, cross-cultural teams

  • Demonstrated ability to work independently, think critically, and solve complex problems with limited oversight

  • Must possess sound judgment and solid decision-making skills

  • Results oriented and efficient, while demonstrating ability to be flexibility and work in a rapidly-growing, globally-distributed organization

  • Excellent written and verbal communications skills, including strong multicultural communication skills

  • High-level of attention to detail

  • Excellent computer skills with knowledge of the internet and Microsoft Office is required

Supervisory Responsibilities


USP offers an impressive benefits package, including:

  • Generous paid time off – 15 paid holidays, 10 sick days and 15 vacation days per year to start

  • An annual 401(k) contribution, beginning after 1 year of service, of 10% of pay (base and bonus) every pay period that vests immediately

  • Comprehensive individual and family healthcare plans with affordable premiums and low annual deductibles.

The U.S. Pharmacopeial Convention (USP) USP is an independent scientific organization that collaborates with the world's top experts in health and science to develop quality standards for medicines, dietary supplements, and food ingredients. USP brings together more than 1,100 talented professionals across five global locations to deliver its mission to strengthen the supply of safe quality medicines and supplements worldwide. USP is proud to be an equal employment opportunity employer (EEOE) and affirmative action employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color, veteran status, sexual orientation, gender identity or any other protected class. We are committed to working with and providing reasonable accommodation to individuals with disabilities. USP does not accept unsolicited resumes from 3rd party recruitment agencies and is not responsible for fees from recruiters or other agencies except under specific written agreement with USP.

The following COVID-19 provisions will apply to selected candidate(s) hired:

As a condition of employment with United States Pharmacopeial Convention’s (USP) duty to provide and maintain a workplace that is free of known hazards, all employees and contingent staff hired after July 1st, 2021 are required to be fully vaccinated unless a reasonable accommodation is approved. Your recruiter will advise accordingly.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Job Category Technical Programs

Job Type Full-Time