U.S. Pharmacopeial Convention Jobs

Job Information

The U.S. Pharmacopeial Convention (USP) Senior Manager, Contracts and Grants in Rockville, Maryland


The Senior Manager, Contracts and Grants is a hands-on professional responsible for managing and administering USP’s international development assistance contracts and grants in the Global Health and Manufacturing Services (GHMS) Division. This individual leads and mentors a Senior Subcontracts Specialist, and serves as USP's liaison with all donors on matters related to contract administration and/or compliance matters. S/he will provide technical assistance and guidance to program staff on interpretation of donor regulations and award requirements and uses sound judgment in informing management when compliance risks arise. The Senior Manager, Contracts and Grants will also oversee the subcontract and sub-grant cycle from pre-award to close-out of subaward based on donor rules and regulations and USP policies and procedures.

Roles and Responsibilities

  • Manages full life cycle (cradle to grave) of all award/contract administration and management functions in close collaboration with GHMS program staff and other USP departments, such as USP Legal and Global Finance to include: negotiating all contracts/agreements, as requested; coordinating other contractual and financial matters to ensure all obligations and reporting requirements are met in accordance with all applicable donor rules and regulations and award terms and conditions; managing contract close out; and responding to donor inquiries.

  • Serves as USP main point of contact with all donors on matters related to contract administration and/or compliance.

  • Provides contract briefs to document new contract awards, modifications, and administrative changes to program leadership and staff.

  • Maintains close liaison with key USP departments, including but not limited to USP Global Finance, Procurement, Global Quality & Compliance, Legal, etc. to ensure contract and compliance coordination between departments.

  • Leads and/or supports efforts with other USP departments to ensure contract related tools and templates meet donor regulations.

  • Keeps abreast of, interprets, and provides guidance and advice on donor regulations and policies through resource sites, publications and information sessions/workshops, and provides training and/or refresher sessions on pertinent topics to GPH staff and other partners, as needed.

  • Oversees subaward cycle from pre-award, award, monitoring and close out of subaward based on donor rules and regulations and USP policies and procedures.

  • Manages the drafting of solicitation document (e.g. RFP, RFA, etc.), selection process during the proposal evaluation, negotiation with the awardees, drafting and finalization of subaward document

  • Ensures sub awardees comply with terms and conditions of the awarding instrument

  • Responds to issues that arise during the subaward/contract implementation, including but not limited to financial reporting, issuing modifications, oversight of compliance with terms and conditions and resolution of disputes, and resolving audit findings (financial and/or general performance).

  • Manages USP’s central repository of all GHMS contracts and grants, work orders, modifications, donor communication, deliverables, and other contract management elements, as necessary

  • Contributes to internal compliance reviews/audits as directed by USP management as well as supports external programmatic or financial audits.

  • Supports new business development opportunities to include clarifying donor-requirements in solicitations (including USG contracts and cooperative agreements) and conducting final compliance to ensure alignment with donor requirements and USP standards.

Basic Qualifications

  • Bachelor’s degree in relevant field with equivalent combination of education and experience

  • Eight (8) years of demonstrated experience in contracts and grants administration of large-scale, international development assistance programs

Skills Sought

  • Knowledge of US Government contracting instruments (e.g. contracts, cooperative agreements, etc.)

  • Proficiency in US Government regulations (AIDAR, FAR, CFR, etc.) with a specific emphasis on USAID (AIDAR, ADS, etc.) and ability to engage with USAID on award and contract-related matters.

  • Ability to interpret regulations and implement actions accordingly

  • Ability to travel internationally once company policy restrictions are lifted.

Preferred Qualifications

  • Bilateral, Multilateral, and Foundation donor experience preferred and knowledge of agency guidance and practice, and industry “best practices” for compliance and compliance tracking systems

  • Management skills requiring ability to interface and build strong working relationships with technical and operational business functions and staff

  • Strong communications skills both written and oral

  • Demonstrated experience conducting training and capacity building on range of donor compliance topics

  • Ability to work in multi-disciplinary, cross-cultural teams

  • Demonstrated ability to work independently, think critically, and solve complex problems with limited oversight

  • Must possess sound judgment and solid decision-making skills

  • Results oriented and efficient, while demonstrating ability to be flexibility and work in a rapidly-growing, globally-distributed organization

  • Excellent written and verbal communications skills, including strong multicultural communication skills

  • High-level of attention to detail

  • Excellent computer skills with knowledge of the internet and Microsoft Office is required

Supervisory Responsibilities

Senior Subawards and Contracts Specialist

USP offers an impressive benefits package, including:

  • Generous paid time off – 15 paid holidays, 10 sick days and 15 vacation days per year to start

  • An annual 401(k) contribution, beginning after 1 year of service, of 10% of pay (base and bonus) every pay period that vests immediately

  • Comprehensive individual and family healthcare plans with affordable premiums and low annual deductibles.

The U.S. Pharmacopeial Convention (USP) USP is an independent scientific organization that collaborates with the world's top experts in health and science to develop quality standards for medicines, dietary supplements, and food ingredients. USP brings together more than 1,100 talented professionals across five global locations to deliver its mission to strengthen the supply of safe quality medicines and supplements worldwide.

USP is proud to be an equal employment opportunity employer (EEOE) and affirmative action employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color, veteran status, sexual orientation, gender identity or any other protected class. We are committed to working with and providing reasonable accommodation to individuals with disabilities.

USP does not accept unsolicited resumes from 3rd party recruitment agencies and is not responsible for fees from recruiters or other agencies except under specific written agreement with USP.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Job Category Technical Programs

Job Type Full-Time