U.S. Pharmacopeial Convention Jobs

Job Information

The U.S. Pharmacopeial Convention (USP) Senior Procurement Specialist/Manager, Procurement - Donor Funded in Rockville, Maryland

Description

Summary of the Position

The Senior Procurement Specialist is a hands-on position responsible for managing the procurement of goods and services for the Promoting the Quality of Medicines Plus (PQM+) program, a large global program to advance the quality of medicines in lower- and middle-income countries. While primary responsibilities will relate to supporting PQM+, additional procurement support may be provided to other U.S. and other donor funded programs, as necessary. S/he will manage the entire procurement process for equipment, supplies, pharmaceuticals, consultants, and other technical and non-technical services. S/he will execute and coordinate the day-to-day procurement functions in close collaboration with PQM+ program staff both in the US office and in the field offices. The Senior Procurement Specialist will serve as the subject matter expert for PQM+ procurement of goods and Services functions and ensure compliance with donor rules and regulations, as well as USP internal policies and procedures. S/he will also be responsible for procurement-related manuals and Standard Operating Procedures (SOPs) and for working with program staff and leadership/management on their revisions to bring efficiency in the procurement procedures. This position will report - directly to the Director, Accounting within the Global Finance division and have a functional manager relationship reporting to the PQM+ Finance and Operations Director to ensure day to day accountability of the overall execution of PQM+ related program activities.

Manager, Procurement would be a supervisory role responsible for managing at team of senior procurement specialists in their mission to procure goods and services for USP’s USAID program(s).

Roles and Responsibilities

  • Manages the entire procurement process (ensuring adequate specifications in solicitations; posting of solicitations in appropriate trade publications, websites, etc.; identifying suppliers/service providers (competitive and/or non-competitive); conducting price and market analyses; evaluating bids and proposals; developing selection justifications; coordinating with and organizing technical evaluation committees; conducting due diligence; placing orders/engaging service providers.

  • Communicate and coordinate with all project team members, government partners and other stakeholders on procurement matter

  • Serves as subject matter expert and provides technical support, guidance and training on procurement to staff, particularly Procurement staff in the field, to ensure USP quality standards and donor requirement are met.

  • Ensures goods and services are acquired in full compliance with donor regulations and USP procurement procedures for both USP HQ and field procurement requests - and that the process is fully documented and transparent.

  • Conducts periodic field checks and monitoring to ensure compliance with donor and USP policies and procedures.

  • Maintains procurement tracking log and/or develops other tracking tools and ensures adequate record keeping systems for purchase orders numbers, shipping documents, inventory counts, etc.

  • Manages U.S. Government Property tracking and reporting requirements, and supports development of disposition plans, as needed.

  • Maintains a database of reliable suppliers for different categories of technical services, consultants, equipment and supplies and serves as liaison with USP Quality Assurance Department regarding GPH’s supplies list.

  • Maintain a filing system for all administrative and operational records and manage program database and documentation for required administrative activities.

  • Assist in the development of locally and regionally based staff who supervise local purchases to ensure they are compliant with applicable Procurement policies and regulations.

  • Serves as one of the process owners for the Procurement Manual and Procurement of Goods SOP, Procurement of Services SOP and the Government Property Operational Manual and SOP, and leads revisions to manuals/SOPs in close coordination with the Global Finance Director – Accounting.

Basic Qualifications

Senior Procurement Specialist

  • Bachelor's degree in business management or other related field

  • Five (5) plus years of relevant experience in procurement, purchasing, strategic sourcing, or related field

  • Demonstrated experience with U.S. Government procurement rules and regulations, including 2CFR200 in particular, but also the Federal Acquisition Requirements (FAR), ADS, and AIDAR

  • Strong cross-cultural skills—ability to work constructively with national and international staff. Innovative problem-solving skills.

  • Demonstrated history of professional and ethical behavior

Manager, Procurement

  • Bachelor's degree in business management or other related field

  • Five (5) plus years of relevant experience in procurement, purchasing, strategic sourcing, or related field

  • Three (3) years leading a team of purchasing/procurement specialists

  • Extensive experience with U.S. Government procurement rules and regulations, including 2CFR200 in particular, but also the Federal Acquisition Requirements (FAR), ADS, and AIDAR

  • Strong cross-cultural skills—ability to work constructively with national and international staff. Innovative problem-solving skills.

  • Demonstrated history of professional and ethical behavior

Preferred Qualifications

  • Extensive experience with U.S. Government procurement rules and regulations( 2CFR200, 48 FAR .)

  • Strong time management and prioritization skills and ability to meet deadlines; highly organized and detail-oriented

  • Experience managing procurements in challenging, non-US environments

  • Demonstrated ability to handle multiple and at-times competing priorities in a fast-paced environment Strong multicultural communication and interpersonal skills

  • Ability to work independently and within a team environment, particularly to problem-solve issues that arise

  • Proven capability to productively support HQ and field office staff

  • Demonstrate ability to cooperate in a team environment

  • Excellent verbal and written communication skills

  • High level of proficiency with office technologies and computer application including MS office products, database systems and the internet

  • Experience with other international donor policies ( WHO, World Bank, DFID)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Job Category Purchasing

Job Type Full-Time

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