The U.S. Pharmacopeial Convention (USP) Talent Acquisition Coordinator (Fixed-Term) in Rockville, Maryland

Talent Acquisition Coordinator (Fixed-Term)

Tracking Code


Job Description

This is a Fixed-Term position slated to end 1/31/2020. As a Fixed Term employee, you will receive all of the same benefits as a permanent employee, but with a predetermined end date.

USP is seeking a (Senior) Talent Acquisition Coordinator, reporting to the Director, Talent Acquisition, to perform a variety of routine and complex administrative tasks to support the full recruiting life-cycle. The successful candidate will partner with Hiring Managers, communicate with candidates and collaborate with the recruiting team to ensure a seamless and integrated process.

Roles and Responsibilities

  • Assists with an internal candidate redeployment and external recruitment for Global Public Health and other divisions as needed.

  • Partners with the Talent Acquisition team and the hiring manager to understand needs and works with vendors to obtain candidates. Ensures agency temporaries are oriented appropriately and subsequently monitors the overall effectiveness with the supervisor. Maintains agency temporary vendor relationships.

  • Process invoices in a timely manner

  • Coordinate external job postings on niche recruiting sites as well as postings related to green card applicants.

  • Schedule complex in-person interviews. Ensure candidates receive logistical information, job description and travel/lodge accommodation and interviewers have resumes and schedules. Prepare candidate expense reimbursements.

  • Act as a liaison between candidates and other staff to include the recruiting team, executive committee team, Hiring Managers and HR.

  • Coordinate the onboarding process to ensure a smooth and positive new hire and Hiring Manager experience, to include: electronic dispatch of new hire forms to newly hired employees, requests for equipment & supplies, and I-9 verification.

  • Prepares all related purchase orders in a timely manner and ensures adherence to budget. Provides support for contract approval and payment of invoices.

  • Coordinates the activities for the Employee Referral Program by monitoring referral intranet submissions, keeping track when gift cards, beaker mugs, and referral bonuses are provided to employee.

  • Prepare, update and deliver reports on recruiting metrics and generate reports from the Applicant Tracking System.

  • Track and analyze recruiting expenses on a continual basis throughout the year.

  • Handles sensitive files and correspondence in a manner consistent with the appropriate levels of confidentiality.

  • Work closely with the Director, Talent Acquisition to update policies & procedures, informational materials and other documents.

  • Assist with other recruiting and HR projects, programs and events as needed.

Basic Qualifications

  • Minimum High School diploma and 3 years of experience in a coordinator role supporting a team.

  • Must have a minimum of 2 years of experience scheduling interviews, meetings and/or events.

  • Must have 1 year of experience handling complex, detailed work where accuracy is a critical success factor.

Preferred Qualifications

  • Human Resources or Talent Acquisition experience highly preferred.

  • Bachelors degree preferred.

  • Must possess strong working knowledge of and accuracy with office technologies, including MS Office Suite (Outlook, Word, Excel, Powerpoint).

  • Excellent interpersonal and communication skills; be a self-starter with the ability to manage multiple priorities effectively and with a high degree of accuracy.

  • Detail orientation and have keen organizational skills.

  • Ability to adapt to changing priorities; a natural instinct for cooperative communication.

  • An unwavering level of professionalism.

  • Solid judgment, particularly in dealing with matters of a confidential nature.

  • Excellent customer service in a professional and diverse environment.

  • Team player that is highly motivated and goal oriented.

  • Experience with artificial intelligence platforms or interview scheduling technology is desired.

USP offers an impressive benefits package , including:

  • Generous paid time off – 13 paid holidays, 10 sick days and 15 vacation days per year to start

  • An annual 401(k) contribution, beginning after 1 year of service, of 10% of pay (base and bonus) every pay period that vests immediately

  • Comprehensive individual and family healthcare plans with affordable premiums and low annual deductibles ($250/individual or $500/family)

The U.S. Pharmacopeial Convention (USP) is a scientific nonprofit organization that sets standards for the identity, strength, quality, and purity of medicines, food ingredients, and dietary supplements manufactured, distributed and consumed worldwide. USP’s drug standards are enforceable in the United States by the Food and Drug Administration, and these standards are used in more than 140 countries.

Being a part of USP means belonging to a diverse culture made up of more than 1,000 talented professionals working together at five international locations. We share our expertise in science, IT, human resources, quality assurance, communications, administrative management, and more...all to support an overall mission dedicated to making a difference by providing standards and programs that help improve the quality of medicines, dietary supplements, and foods worldwide.

USP is proud to be an equal employment opportunity employer (EEOE) and affirmative action employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color, veteran status, sexual orientation, gender identity or any other protected class. We are committed to working with and providing reasonable accommodation to individuals with disabilities.

USP does not accept unsolicited resumes from 3rd party recruitment agencies and is not responsible for fees from recruiters or other agencies except under specific written agreement with USP.

Job Location

Rockville, Maryland, United States

Position Type


Job Category Human Resources