U.S. Pharmacopeial Convention Jobs

Job Information

The U.S. Pharmacopeial Convention (USP) Finance & Operations Manager PQMPlus in Tashkent, Uzbekistan

Description

Summary of the Position

The Promoting the Quality of Medicines Plus (PQM+) program, funded by USAID and implemented by USP, improves access to quality-assured priority medicines and addresses the proliferation of poor-quality medical products in low- and middle-income countries. PQM+ works to strengthen medical product quality assurance systems through cross-sectoral and systems strengthening approaches and the application of international quality assurance standards across the pharmaceutical system. By sharing scientific expertise and providing technical support and leadership, PQM+ helps create resilient and robust local health systems that address diseases like HIV/AIDS, tuberculosis, malaria and neglected tropical diseases, as well as improves maternal, newborn and child health.

PQM+ is seeking a (Senior) Finance and Operations Manager in Uzbekistan will directly oversee the overall country office operations, including leading the start-up of country operations). This role is responsible and accountable for effective and efficient operations of the country office to include management of all financial, accounting, and administrative functions, such as procurement and inventory tracking, human resources, and safety and security in accordance with USP, USAID and in country regulations for the USP PQM+ program. The (Senior) Finance & Operations Manager will maintain frequent communication with USP HQ, including the PQM+ Finance & Operations Director, Global Finance and HR, and serve as a member of the field office leadership team.

Roles and Responsibilities

FINANCE & ACCOUNTING

• Adopts and implements USP policies and procedures in compliance with USP, USAID and Government regulations and manages finances and accounting, budgeting and audits as set by USP HQ. Provides training to local staff to ensure overall compliance with operational policies and procedures.

• Contributes to annual project budgets/forecasts and monitors spend monthly to ensure activities are implemented within budget and conducts financial review and analysis to alert management of issues/risks related to budget spend

• Monitors the field offices cash balances and submits monthly cash requests to USP home office for approval. Manages day-to-day accounting operations to include review of all accounting transactions to ensure adequate supporting documentation, accuracy of amounts and project coding, and necessary internal controls over payments

• Maintains USP’s system of accounts ensuring all accounting data are updated, reconciled, and fully supported

• Manages preparation and submission of required monthly reconciliation and financial reports to USP HQ in collaboration with the fiscal agent and coordinates with PQM+ Finance & Operations Director and COP on financial reports requested by USAID

• Serves as Liaison with the external auditors, facilitates internal and external audit undertakings, prepares responses to audit findings and follows-up on the implementation of audit recommendations in collaboration with Global Finance

• Processes and manages VAT Exemptions via USAID mechanism

• Liaise with the fiscal agent, USP headquarters, USAID, partners, banks, and Government official (Ministry of Finance – Tax Office)

PROCUREMENT

• Proactively contacts vendors to provide quotes and to conduct due diligence for procurement process and performs vendor screening based on USP and USAID policies and procedures.

• Work with home office procurement to ensure procurement is conducted in compliance with USP and donor policies and procedures, and ensure all relevant supporting documents are in place.

• Drafts contract documents (vendor contracts, consultant agreements, work orders, etc.), coordinates with HQ staff for Legal approval, as needed, and liaises with vendor to fully execute contract documents.

HUMAN RESOURCES MANAGEMENT

• Manages local Human Resources processes in accordance with local labor laws in collaboration with the PEO and USP HQ, including contracts, compensation packages and working hours

• Manages in-country recruitment process to ensure compliance with USP policies and procedures and leads new hire onboarding in collaboration with PEO and USP HQ

• Overseas performance management process and support in ensuring high engagement of staff

• Acts as point of contact in country for any performance management issues that may arise and partner with PEO and HQ-HR on resolution of issues

• Ensures staff complete timesheets per USP’s policies, and systems are in place to track accrued vacation/personal leave

• Maintains employee records and files in country

ADMINISTRATION

• Oversees logistics including management of travel arrangements, meeting/workshop logistical arrangements, etc. to support effective and efficient project implementation

• Manages office inventory /assets and government property, as applicable in compliance with USAID rules and regulations

• Manages IT vendors and coordinates with USP regional IT staff to address any issues related to IT operations (hardware, software, and access to systems)

• Serves as in-country Security Focal Point and coordinates with USP Global Security to maintain safety and security of staff and visitors

• Ensures that the country office management is efficient, effective, and conducive to promoting an enjoyable place to work where staff can thrive and engage one another.

• Develops and maintains a comprehensive and efficient filing system for good records keeping and document management.

• Trains and mentors finance and operations staff to continuously build capacity of the in-country staff

• Performs other duties as necessary.

Basic Qualifications

Manager:

• Bachelor’s degree in Management/Business Administration or equivalent

• Minimum of 8 years progressive experience in finance and administration/operations working on a USAID donor Funded project

• Authorized to work in Uzbekistan

Senior Manager:

• Bachelor’s degree in Management/Business Administration or equivalent

• Minimum of 10 years progressive experience in finance and administration/operations working on a USAID donor Funded project

• Authorized to work in Uzbekistan

Preferred Qualifications

• Expert knowledge of applicable local and national rules and regulations, and policies governing financial and administrative processes

• Demonstrated experience with MS Excel, word PowerPoint, and accounting software, experience with QuickBooks preferred but not required

• Experience using quick books or similar finance related software an advantage

• Meticulous attention to detail, as well as outstanding critical thinking and problem-solving skills

• Demonstrated ability to work both independently and as a member of a team, show initiative, solve problems, prioritize, and handle multiple tasks simultaneously, meet deadlines, and remain calm under pressure

• Hard working and attention to detail is essential.

• Excellent organizational, communication, and interpersonal skills.

• Self-management (i.e., motivation, dealing with pressure, adaptability) and the ability to project a professional, consistent image of confidence, integrity, honesty, and competence.

• Proven ability to work in a team

• Fluency in Uzbek and Russian language and proficiency in written and oral English required.

Supervisory Responsibilities

None

Benefits

USP provides you with the benefits you need to protect yourself and your family today and tomorrow. From company-paid time off, comprehensive healthcare options to retirement savings, you can have peace of mind that your personal and financial wellbeing are protected.

About USP

The U.S. Pharmacopeial Convention (USP) USP is an independent scientific organization that collaborates with the world's top experts in health and science to develop quality standards for medicines, dietary supplements, and food ingredients. USP brings together more than 1,100 talented professionals across five global locations to deliver its mission to strengthen the supply of safe quality medicines and supplements worldwide. USP is proud to be an equal employment opportunity employer (EEOE) and affirmative action employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color, veteran status, sexual orientation, gender identity or any other protected class. We are committed to working with and providing reasonable accommodation to individuals with disabilities. USP does not accept unsolicited resumes from 3rd party recruitment agencies and is not responsible for fees from recruiters or other agencies except under specific written agreement with USP.

The following COVID-19 provisions will apply to selected candidate(s) hired:

As a condition of employment with United States Pharmacopeial Convention’s (USP) duty to provide and maintain a workplace that is free of known hazards, all employees and contingent staff hired after July 1st, 2021 are required to be fully vaccinated unless a reasonable accommodation is approved. Your recruiter will advise accordingly.

Job Category Accounting & Finance

Job Type Full-Time

DirectEmployers